Document Management System for Offices - BSc IT Project Guide
1. Introduction
The Document Management System (DMS) for Offices is a software solution designed to digitally store, manage, track, and organize electronic documents and images of paper-based information. It helps streamline document handling, reduce paper usage, and improve collaboration within an office environment.
2. Project Objectives
- To provide centralized storage for digital documents.
- To allow secure access and role-based permissions.
- To support uploading, editing, searching, and sharing of documents.
- To ensure version control and audit tracking of changes.
- To reduce reliance on physical paper records.
3. System Modules
Key modules include:
a. User Authentication and Role Management
b. Document Upload and Categorization
c. File Search and Retrieval
d. Version Control and Document History
e. Sharing and Collaboration Tools
f. Admin Dashboard and Analytics
g. Backup and Recovery Module
4. Technologies Used
- Frontend: HTML, CSS, JavaScript (React / Angular / Vue)
- Backend: Node.js / Django / Laravel
- Database: MongoDB / MySQL / PostgreSQL
- File Storage: AWS S3 / Firebase / Local Server
- Tools: Git, Postman, Figma, Docker (optional)
5. Development Methodology
The Agile development methodology is used to build the system incrementally with regular user feedback. Each sprint focuses on implementing key modules and refining the UI/UX for optimal user experience.
6. System Design Overview
The DMS uses a client-server architecture. Users interact with the frontend to upload, manage, and search documents. The backend handles data processing, authentication, and document storage with strict access controls and version tracking.
7. Testing
Testing involves:
- Unit testing for upload, search, and download functionalities
- Integration testing for file versioning and permissions
- Performance testing for handling large volumes of documents
- Security testing for document access and data integrity
8. Conclusion
The Document Management System is an essential BSc IT project for offices aiming to transition to digital file systems. It highlights full-stack development skills, secure document handling, and user-friendly system design.